Overview
This application allows the user to create and maintain contracts for consignment and normal stock being held in stores.
Typical Users
Risks Factors
Function
When opened, you will view the following:
Create a New Contract
Click on the 
button.
Complete the information as required.
Once completed, click on the 
button to add lines to the contract:
Once all the information has been completed, click on the 
button. The line will be added and displayed at the bottom of the screen.
Follow this process to add as many lines to the contract as needed. You can use the 
to amend or 
to delete lines before saving.
When all the lines have been added, click on the 
button to save the contract.
Parameter Functionality:
When an item is already linked to another active contract the new item will be added as suspended. For consignment stock, the suspended item will automatically become active if the previously linked item's SOH is zero quantity and there are no active transactions. The new contract item replaces all the items on other contracts which fall within the same date range. These replaced items will automatically be suspended. An email notification will be sent to the store manager's email address for suspended items which cannot be activated due to active transactions and SOH. This is also applied when copying an existing contract. If this functionality is switched off, you will not be able to create another contract with the same item.
You can also not create a contract with the same supplier for the same item.
Import duties can only be selected if the item is supplied by a foreign supplier.
When you click on the 
button the following screen will be displayed.
After making your selection click on the 
button to continue.
Select the 
button to save the record. The following message will be displayed to confirm that the record was saved, select 
to continue.
Added items can be viewed in the grid:
You can then add another item to the contract by clicking the 
button.
You can Amend an existing item - 
. You can also amend the type of contract if no items are linked to the contract yet.
Delete a line item by selecting it and clicking the 
button.
The 
button will print a report on the price history of the selected item.
To enable the 
button, you have to change the Contract Type to 'Has Sub Detail' using the Procurement Master File Maintenance application - Contract Types tab.
When clicking the 
button you will be able to view the following information:
Creating a New Contract from an Existing Contract
Select the contract to be used as the template, using the picker in the 'Contract No.' field. Select the 'Other' and 'Copy'.
The following screen will be displayed:
Enter the new contract number in the 'New Contract Number' field and select a new supplier using the picker in the 'New Supplier' field.
Select 
to copy the old contract to the new contract. The following message will be displayed to confirm the transaction. Select 
to continue.
The old contract details and item lines will be copied to the new contract number.